ELLA Blog Update – October 2018

Our last meeting meeting was held on October 18. We had a number of new faces, so we started with a round of introductions from everyone while we enjoyed our lunch.
Business of this meeting included:

  • We were notified at this time that long-time, valued ELLA member Jane Parkinson had passed away at the end of September. She will be missed and we extend our condolences to her family.
  • ELLA is looking for suggestions for our annual Christmas party to be held in December. Please forward them to Shane at secretary@edmontonlawlibraries.ca.
  • We are also still looking for Headstart volunteers. Please contact the executive if you have any suggestions or wish to volunteer.
  • This month’s door prizes were won by Jane Symons and Marlice Want. Congratulations!!

After our business was concluded, we headed down to the Queen’s Bench/Provincial Court file room for a tour given by Marcel Lafleche.

Paper is still the only official record for court matters. There is some work in progress to switch to official electronic records, but there are issues around securing the electronic files so that they can’t be altered.

All PC and QB files are kept in the Courthouse for at least five years. They are only moved to the Alberta Records Centre (which stores all Government files) after there has been no activity on the file for five years. After a further retention period (determined by the type of file) the files are moved to the Provincial Archives. They are never destroyed. Retention periods are legislated under the Records Management Regulation (Government Organization Act).

During the time that files are stored in the Courthouse or the Alberta Records Centre, you place your request for a file through the Courthouse. It can take up to two weeks to receive a file from the Alberta Records Centre. Once the files are in the Provincial Archives, you have to make your request for a file through the Archives.

Retention periods for files at the Alberta Records Centre:
· Criminal – 75 years
· Divorce – 65 years
· Civil – 42 years
· Surrogate – 75 years

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Rare Opportunity to Tour Edmonton Courts Record Room

Edmonton Law Libraries Association invites you to

Tour the Edmonton Courts Record Room

Thursday, October 18, 2018, 12:00 – 1:00 p.m.

Boardroom B2, (Note: NOT the Barristers’ Lounge)
Law Courts Building, Lower Level, beside cafeteria
1A Sir Winston Churchill Square

Take advantage of this rare opportunity to learn about the life cycle of court records. Marcel Lafleche, Court Records Disposition Clerk and Assistant Supervisor, will lead us through the basement back rooms of the building and share his extensive knowledge of this administrative clockwork.

We will eat in Boardroom B2 and proceed to the tour from there. And yes, there will be door prizes, again!

Lunch will be provided | $10 Members, $15 Non-Members
Please RSVP to secretary@edmontonlawlibraries.ca by Tuesday, October 16, 2018

We accept membership applications throughout the year; the dues are the same affordable price that they have always been. Students qualify for free membership.

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Notes from ELLA’s September Business Meeting

At ELLA’s business meeting on September 20, 2018, there were some new faces, so we started with a round of introductions from everyone there. Julie Rainey (ELLA co-chair) followed this by reading the blog post about Shaunna Mireau who was awarded an honorary lifetime membership at our AGM in June.

Introductions all ’round…

After recently amending the bylaws to allow all levels of ELLA membership to participate equally in the association, it was determined that it was time to conduct an overall review of the bylaws. If you would like to volunteer to assist the executive on this, please contact either Julie Rainey or Anke Eastwood.

Shane Allan (Secretary/Treasurer) reported that ELLA is doing well financially. Jane Symons will be conducting an audit in the near future.

The U of A has shown some interest in hosting Headstart in the future, and we are looking for volunteers for the committee. The program will be redesigned to meet the current needs of the articling students. It was agreed that it is important to continue on with the HeadStart program.

Josette McEachern and Megan Siu provided an update regarding the CALL Conference to be held in Edmonton on May 26-29, 2019. A call for proposals has recently been sent out to various groups. (Also see the post in ELLA’s blog!)

Who’s gonna win?!

The remainder of the meeting was spent brainstorming about ideas for future meetings. Some of ideas discussed include: circle sentencing in Fort Saskatchewan; vendors forum (possibly a joint one with CLLG); government policy and procedure around the legalization of cannabis; bylaws and records management at the city clerk’s office; and information about the various offices in Edmonton that provide free legal information and/or advice. Please contact anyone on the ELLA executive if you have any other ideas.

The winners of our door prizes were Megan Siu, Sara Tokay and Lyla Reid. We hope to see you at our next meeting. Watch this blog and your email for an invitation.

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CALL’s Annual Conference 2019: call for proposals

Get Informed, Be Inspired, Innovate

CALL’s annual conference next May 2019 will be held in beautiful Edmonton, AB!! The planning committee is calling for proposals for 45-minute sessions and lightning talks:

  • Have you had successes others can learn from?
  • What emerging trends and issues need further exploration and discussion?
  • Do you see core-skill development gaps?
  • Have you taken on a non-traditional role that others could explore?
  • Have you incorporated technology in a new or innovative way?

See the link below all the details. The deadline for submission is Monday, October 22.

CALL call for proposals 2019

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HeadStart 2019

HeadStart Committee seeking volunteers to plan HeadStart 2019!!

We are seeking volunteers or nominations for the following positions:

  • Committee Chair
  • Assessment Chair
  • Treasurer/ELLA Liaison
  • Events Coordinator
  • Programming Chair
  • Communications Coordinator

Please see this document for more information on these positions.

The committee will meet once a month, over lunch (12-1), to plan, organize, and execute this legal research training event for recent law school graduates. Please consider getting involved in this practical and valued event!

Fill in the Volunteers Submission Form
Deadline: September 20th, 2018

For questions please contact Katie Cuyler, cuyler@ualberta.ca

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